Starting an Alumni Chapter

Contact the Chapter Coordinator: Emily Payne for additional information, but here are the general steps involved in organizing a Chapter.

Beginning
• Contact the Chapter Coordinator at the SFA Alumni Association, P.O. Box 6096-SFA Station, Nacogdoches, TX 75962, (936) 468-3407 or 1(800) 765-1534.

• Review the Alumni Chapter Information Packet for ideas on how to structure and operate a successful Chapter.

• Find three to five alumni who would be willing to serve as officers of the Chapter.

• Set up an organizational meeting in conjunction with the SFA Alumni Association.

Organizational Committee Meeting
The original nucleus of the SFA alumni mentioned above is hereby considered the Organizing Committee.

• The Organizing Committee should decide upon a time, date and place for an organizational meeting of the SFA Alumni Association Chapter and inform the SFA alumni in your area.

• At the organizational meeting, leaders should be chosen who can delegate the responsibilities of planning your next event.

• The SFA Alumni Association will help finance, prepare and mail announcements to all SFA alumni living in the chapter area for the initial organizational meeting.

• The SFA Alumni Association will make every effort to secure a speaker for the organizational meeting. If possible, a representative of the SFA Alumni Association will be present to assist in the formation of the Chapter.

Conducting Business of the Organizational Meeting
• Aside from the program, the business during the organizational meeting is to be conducted by the local SFA Alumni Chapter. The business should be well planned and a temporary chairperson should preside.

• The temporary chair (or SFA Alumni Association representative) should present the mission and objectives of an SFA Alumni Chapter.

• The Chapter Constitution, as presented by the organizing committee, shall be discussed and adopted by the Chapter.

• Discuss and elect a slate of officers.

• A discussion will be held relative to the Chapter’s future activity and its committees. Now is the time to ask the alumni for their interest and help on the Chapter’s necessary committees.

• Discuss Chapter financing such as fund-raisers or sponsorships.

• Obtain a roster of those present with addresses and other pertinent information.

Follow-up of the Organizational Meeting
• Forward a meeting report to the Chapter Coordinator. Include the names and addresses of officers and all others attending the meeting as well as the Chapter’s territorial boundaries.

• Schedule follow-up phone call with Chapter Coordinator. Be prepared to submit official Chapter contact for posting on the Alumni Association’s website.

Congratulations! You’re now recognized as an SFA Alumni Chapter!

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